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Softball Calgary

Posting for Sport Coordinator Position – Start date of March 3, 2026

To apply, please email your resume and cover letter to execdir@softballcalgary.com by midnight on Saturday, February 21^st

Organization Description

Softball Calgary (also known as the Calgary & District Amateur Softball Association, C.D.A.S.A.) was formed in 1948, and is a registered non-profit in the Province of Alberta. Our organization has 12 member softball leagues across the City of Calgary, which represent over 3,000 players on 200 teams. The member leagues are made up of slo-pitch and fast-pitch players of all ages and levels.

Softball Calgary is governed by an elected Board of Directors. The board consists of volunteer officers in charge of setting policy and procedure, and overseeing financial and strategic operations. The staff of Softball Calgary, including the Sport Coordinator, look after the day-to-day operations of the association. The Softball Calgary offices are open year-round, except on statutory holidays and for the annual Christmas closure.

Role Description

The Sport Coordinator at Softball Calgary is a full-time, remote role. Due to the seasonal nature of sport in Calgary and the role's required involvement in events which take place outside of regular business hours, flexibility in working hours is a must. Travel within the city will be required at times, with reimbursement for mileage. Salary range is between $50,000-$65,000 depending on skills and experience.

The responsibilities of the Sport Coordinator fall under 3 major categories:

1. Sport & Facility Coordination

·     Coordinate facility bookings, scheduling, and allocations with the City of Calgary and affiliated leagues

·     Ensure facility readiness and compliance with regulatory and safety standards

·     Coordinate and oversee routine maintenance of the Centennial facility

·     Serve as the primary operational contact for facility-related matters impacting the affiliated leagues

·     Serve as the primary contact for vendors and other service providers

·     Identify operational risks and recommend mitigation strategies, including insurance considerations

·     Organize and provide on-site support for major events (e.g., Bulk supply pick-up night, Cities, casinos, playoffs), including managing facilities, logistics (e.g. scheduling), and vendor coordination

·     Support board- or league-led programming as required, without direct responsibility for day-to-day league operations.

2. Sport Development & Partnerships

·     Build and maintain relationships with leagues, community organizations, and other stakeholders to support and grow softball participation

·     Create and maintain partnerships, collaborative initiatives, and sponsorships to grow and strengthen the softball community and organizational membership

·     Engage with leagues and teams within Softball Calgary, and actively recruit players, teams, and leagues outside of Softball Calgary to grow organizational membership

·     Support initiatives that improve access to the sport and align with organizational values, including sportsmanship, fair play, equity, diversity, and inclusion

·     Represent Softball Calgary professionally with external stakeholders, including the City of Calgary, AGLC, and vendors

·     Foster, moderate, and strengthen an active online community through management of Softball Calgary’s social media accounts

3. Administrative & Financial Coordination  

·     Serve as the organization’s primary administrative support, managing phone and email communications, PO box correspondence, and coordination of meetings 

·     Maintain and regularly update the Softball Calgary website, including publishing news, policies and bylaws, league schedules and results, and event details.

·     Work with the bookkeeper to support fee collection, expense tracking, vendor payments, and annual budgeting in collaboration with the Board. 

·     Maintain organizational records, including contracts, regulatory documents, facility schedules, vendor details, and partnership information

·     Implement board-approved policies and operational directives

·     Attend Board meetings and provide supporting information as required

Preferred Qualifications

·     Degree or diploma in kinesiology, sport management/administration, recreation, or business administration (or a related discipline)

·     3-5 years of experience working in sport, for a non-profit, or with a combination or education and experience that demonstrates a strong acumen for the work involved

·     Ability to work independently and remotely, with proficiency in Microsoft Office, website management (experience with SportsEngine or Crossbar an asset), and social media management

·     Excellent organizational skills with experience developing sport programs and planning/executing sport events

·     Experience working with internal and external stakeholders

·     Experience with budgets and program planning

·     An understanding of the sport (baseball, softball, slo-pitch, fastpitch) - a background in coaching or sport administration is an asset

·     Passion for sports in general, and access to community sport programming